Digital Experience Monitoring of Remote Contact Centers: A Use Case

When the coronavirus pandemic hit in March 2020, this Fortune 500 insurance company had to move thousands of contact center agents from their corporate offices to work from home. While this shift was necessary for the safety of the employees, it also presented a range of technical issues that threatened to negatively impact the customer experience.

The Challenges of Remote Contact Centers

Working from home, the agents couldn’t rely on a managed network interface or on an on-premises telephony system that could ensure high-quality phone calls. Instead, they had to use their consumer-grade internet connection, which led to problems like dropped calls, poor audio quality, and other disruptions.

These issues were particularly concerning for the insurance company, as the contact center serves as the first point of contact for customers making claims against their policies. A positive customer experience is crucial for the company’s reputation, making it imperative that everything about the over-the-phone experience be as seamless as possible.

In order to address these technical issues and preserve a great customer experience, the insurance company turned to digital experience monitoring for a root cause analysis solution. After some initial research and analysis of solutions available, the company reached out to NetBeez.

How the NetBeez Endpoint delivered instant visibility

Simply by installing the NetBeez lightweight software client on the work from home (WFH) employees’ machines, the IT team was able to collect and measure key metrics to pinpoint the specific causes of audio issues. This solution also helped to diagnose when the employee’s internet service provider was the issue, as well as any problems with the software, configuration, or internal hosting centers.

Using the digital experience performance data by NetBeez, the IT team was able to identify the root causes of the technical issues and implement solutions to improve call quality. This included upgrading the internet service for certain remote employees and providing VPNs to improve network connectivity. The team also worked with the employees to optimize their home office setups and provide additional training on how to troubleshoot technical issues.

As a result of these efforts, the insurance company was able to significantly improve the customer experience and reduce the number of calls to the IT help desk from frustrated employees. In fact, the company has seen such success with the WFH model that it has decided to make it a permanent option for its contact center agents, even as the pandemic subsides.

A Simple Solution to Remote Contact Center Challenges

Overall, the insurance company’s proactive approach to addressing the technical issues plaguing its home-based contact center agents has paid off. By using the NetBeez digital experience monitoring solution and updating their tech support playbooks, the company was able to preserve a great customer experience and set itself up for long-term success with a WFH model.

As a result, this company is well-positioned to continue offering excellent customer service while keeping its employees at home. NetBeez prides itself with being a loyal partner of this Fortune 500 customer, and of many more with similar needs and challenges.

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